$30k - $45k/year FULL TIME Executive Assistant

• Set up leaving interviews for Managers – Directors. 

• Support our Knowledge Sharing and Operational Meeting, agenda, recording and writing minutes, room bookings. 

• Meeting coordination and organization (scheduling bigger meetings with more than 4 participants). 

• Responsible for the HR BP folder structure. 

• Access management, SharePoint and team folders for HR Business Partners. 

• Ad hoc support for different presentations (e.g. GPS, GDS etc). 

• Ad hoc requests, reporting. 

 

 

What we need from you 

 

• Ideally you have a higher professional education in HR, Business Administration, International Business Management or similar. 

• Minimum of 2-4 years of experience in general administration (Personal Assistant) or HR administration role. 

• Advanced proficiency in MS365 (Outlook, Excel, Word and PowerPoint, MS CoPilot), Workday. 

• Familiarity with virtual collaboration tools MS teams. 

• Strong organizational skills (e.g. organizing meetings, HR Events) 

• Proficiency in Outlook, setting up meetings/events 

• Ability to adapt to new tools efficiently. 

• You can communicate confidently in English; German / French are a plus. 

• Ability to work independently while also thriving in a team setting. 

• Ready to roll with new tech and tasks. 

• A collaborative team player with a keen intellectual curiosity.